SARA NSA is designed to manage several small budgets (grants) distributed throughout the country and allows
- For the NSA/NGO accountants to prepare easily the records of expenditure and obtain successive replenishments,
- For the Imprest accountant to check easily the replenishments requests and the closure files ,
- For the Imprest Administrator to issue summary reports related for the following up of the grants taken as a whole.
The Imprest accountant should prépare the Budget of each grant
• On a pre formatted EXCEL file (budget template)
• With only the bugetted amounts remain to introduce.
He may attibute an Objectively Verifiable Indicator to each budget line and/or to « parent » budget lines.
How to work with SARA NSA ?
A SARA NSA database may be red in SARA PE or SARA NAO
The NGO/NSA accountant should only
• Enter as receipts the initial advance and the replenishments made by the PMU.
• Enter the payments allocated on the budget lines concerned.
He may
• Create a petty cach
• Give advances in cash
• Record the durable goods bought
• Allocate the payments by region and/or staff member
• Print all the outputs as in SARA PE, namely the budget following up
• Follow 1 Objectively Verifiable Indicator by budget line.
• print
• A summary of the amount not yet justified for any one beneficiary and all the
beneficiary taken together
• A summary of budget consumption by budget line (the detailed budget should be the
same for all RAMP financed users)
To support the payment requests, he should only send its DB with the supporting documents.
Th Imprest Administrator of the PMU (main PE) checks the supporting documents and print
• A summary of the amount not yet justified for any one beneficiary and all the
beneficiary taken together
• A summary of budget consumption by budget line (the detailed budget should be the
same for all RAMP financed users)
To justify the replenishment.
Non State Actors / Agences Non Etatiques